A love for helping others and the running community, combined with a detail-oriented and logical mindset, led after several years to this commitment to help more events, road races, and running clubs!

• Event Consulting and Management
• Chip (IPICO) Timing for Races
• Online Event Registration and Database Management
• Apparel and Gear Planning and Implementation for Running Clubs and Race Events
• Running Club Evaluation, Growth Plan, and Consultation
• Fitness Trip Planning

Contact us so we can discuss in detail how we can help you achieve your goals!

 

Details on Services Available:

Event Consulting and Management
Fun Runs / Convention Runs / Charity Runs and Walks / 5Ks / Half Marathons / Marathons
Especially for non-profits, we can be flexible to your needs and budget.

Options include:

• low rate event consulting up to 3 hours to help race organizers focus their planning
• general hourly race consulting as needed
• flat fee full event management service

Event Development

• Locating proper venue
• Development of concept and theme
• Advertising plan creation
• Event website creation

Event Registration and Pre-Event Packet Pickup

• Set-up of online registration
• Downloads of registration data as needed
• Bib design and ordering
• Bib label preparation and affixing to bibs
• Managing pre-event packet pickup operations

Event Logistics

• Site and Course Layout, including parking layout, aid station location selection, working with USATF course certifiers
• Creating detailed Maps and Plans
• Securing proper permits and working with municipalities closely for event logistics
• Soliciting bids for Race Timing Services and advising during bid consideration

Event Operations

• Directing all aspects of the event on the day of the event
• Handling unexpected events and event day emergencies
• Overseeing event day communication with event chairpersons, medical personnel, and police personnel.

Volunteer Coordination and Direction

• Identifying all volunteer duties needed to make the event a success (number of volunteers, shift hours, defined duty)
• Producing instructions for all volunteers
• Coordinate volunteer meetings
• Assign volunteers as people contact the event to help

Chip (IPICO) Timing for Races
Preparation for Timing

• Provide timing tags to be distributed race day morning.
• Preparation, printing, and affixing of all bib labels to bib numbers for pre-registered participants
• Data entry of all paper registrations
• Data entry of all race day entrants.
• Alphabetic and numeric listings for race day.

Race Day Results Scoring

• IPICO timing for fast, accurate and reliable results.
• Race day tabulation of award winners and overall results.
• Results showing chip time (net time) and gun time (actual time).
• Awards based on gun time or chip time (your choice).
• Multiple print-outs of overall results for posting race day

Race Day Finish Line

• Set-up and use of LCD finish line timing clock
• Race use of our megaphone
• Finish line chute set-up

Post-Race Follow-up

• Results forwarded to the media of your choice.
• Electronic copy of results for your use – both age group and overall finish list. If you would like any additional reports, please request ahead of time.
• Custom email the day after the race to all finishers with their finish time

Online Event Registration and Database Management

• Online Registration – Set-up the online registration for the event on The Active Joe website.
• Data Management – Reviewing data for accuracy and ensuring all data is collected for the entry fields needed by the event and for effective timing of the event
• Data Summarization – A download of online registrations at the end of the online pre-registration period
• Preparation for Race Timing – Assignment of bib numbers for use by the timing company
• Reduced Handling of Transactions by the Event – Payments to the event of entry fees collected to date are made at regular intervals leading up to the day of the event.
• Secure Credit Card Processing