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2021 "Pandemic Redo" Cross Timbers Race Guide

Overview

About The Race

In the 39 years of Cross Timbers Trail Run, past Race Director Teresa Estrada told me they hadn’t ever skipped a year. Well, we all know the COVID-19 pandemic was such unprecedented times, and it honestly sucked to cancel the race in February 2021 when vaccines were just becoming available to select risk groups and we were seeing a surge of positive COVID cases and COVID-related deaths. I’ve been thinking that it’s a real shame to not have a 2021 race, so how about we not end 2021 without a celebration of another year of coming together on the beautiful Cross Timbers Hiking Trail, enjoying those lovely views of Lake Texoma?!

We’re going to do a lowkey, abridged version of the annual, full Cross Timbers Trail Run you all love. No, this isn't the same race format given the short notice, but what won’t change is the community coming together for a fun and competitive day on these trails!

Distances: Choose Distance or Choose Time. “3 Hours of Monkey Butt”, “6 Hours of Monkey Butt”, or “5 Miler”.

  • 3 or 6 Hours of Monkey Butt – Monkey Butt Hill is a short, incredibly steep hill of just about 0.1 miles long BUT climbs 100 feet and has roots and boulders to maneuver in that climb. It’s part of a 1/3 mile loop from our start line. So the race will be a timed format of how many loops can you get done in the time of either 3 Hours or 6 Hours. The race will be run going counter-clockwise which means you will only be going UP Monkey Butt Hill and then the descent of 100 feet is much more gradual and less technicality.

  • 5 Miler – this is the same 5 mile course we traditionally have at the race. Some rocks, some roots, some steep hills, and you get to climb the infamous Monkey Butt Hill once right before you finish.

Participant Limit: 100 People -- REGISTER EARLY TO SECURE A SPOT!!! Registration opens here on Thursday, October 21, at 9 pm. (The number of spots might be extended a bit depending on the split of signups between the distance/time options)

 

Schedule: DECEMBER 18, 2021

  • 8:00 am – All Races Start.

  • 11:00 am – 3 Hour Race Ends. Any loops completed after this time will not count.

  • 2:00 pm – 6 Hour Race Ends. Any loops completed after this time will not count.

Location, Parking, and Directions:

The race takes place at Juniper Point West Campground on the Texas side of Lake Texoma. With rolling hills, the trails offer up some pretty views of the wooded areas on the shore of the lake and also of the lake itself.

We are here by permission from the Army Corps of Engineers, so please, no littering and no smoking at any time on the premises.

For GPS, use the address 32843 U.S. 377, Gordonville, TX 76245 to map to get to the parking area.

Course: The course will be well-marked with pink ground and tree flagging and arrow signs at major turns. Do not cross caution tape which is used to prevent you from going off course. There will be no aid stations along the route. 5 Milers are recommended to carry water on them. The 3 Hour and 6 Hour format can setup a crew area at the start/finish area with a chair, pop-tent, supplies, food, and beverages – all accessible every 1/3 of a mile.

Shirts: A 40th Annual shirt will be in your race packet.

Bibs: Custom race bib with your name on it. Remember that at all our trail races, we allow you to request your 3 favorite bib numbers, and we’ll try to give you one of your requested numbers!

Medals/Awards: Past Cross Timbers medals will be recycled for this race. There will not be overall or age group awards beyond bragging rights.

Timing: For the 5 Miler, when you finish your race, you’ll write your bib number and time down. For the 3 Hour and 6 Hour format, you’ll add a mark per loop on our tracking sheets. Runners, verify a volunteer has marked you down for your loop--their totals are final at the end of the race--we won't go back and look at your Strava to determine if they were off--it's YOUR responsibility to make sure they have you counted each and every loop which may mean waiting in line behind other runners making sure their bib numbers counted. Results will be posted to the website and to Ultrasignup.

Packet Pickup

Race morning packet pickup can be done quickly and easily before your race start. 

What am I picking up? The following things:

  • Your bib  - Write medical concerns we should know about on the back as well as emergency contact numbers.

  • Safety pins - Pin your bib wherever you want as long as it's on the front of you AND my volunteers can clearly read it at each aid station.

  • Your entrant shirt - we likely can't switch sizes because it's such a small race.

Medical: Each runner is responsible for their own actions. You need to be prepared both physically and mentally for all of the various stresses of the race. Our hope is to not have to call 911 for any of you. But in the event we have to in a medical emergency, medical expenses incurred are the responsibility of the participants receiving medical attention. Some parts of this trail are very remote to road access, and there may be a substantial amount of time that passes before medical personnel can arrive to provide aid.

Runners must understand all risks associated with undertaking this event. These physical and mental stresses include, but are not limited to, dehydration, hyponatremia, hypothermia, heat exhaustion, renal failure, seizures, hypoglycemia, disorientation, falls resulting in physical injury, complete physical and mental exhaustion, etc. Every participant is expected to monitor his or herself continually with an understanding of their own personal limitations. YOU, the individual participant, are absolutely responsible for your well being during and after the race.

 

Environment & Travel

Weather

Littering

Travel

Weather: Average low temperature is 38. Average high temperature is 57. But it’s Texas so the weather is known for being unpredictable. 

Sunrise: 7:27 am. Sunset: 5:22 pm.


If we find you littering, you're disqualified. We are here by the permission of the Army Corps of Engineers, and we want them to invite us to come back. Don't jeopardize that for everyone. If you get all the way out of the aid station with a gel wrapper, paper cup, or anything else, carry it with you to the next aid station.

Accommodations - Hotel

 

Accommodations - Camping

The Juniper Point (west) campground has 12 spots but are first-come, first-served.

38 sites are available in the C section of Buncombe Campground just 3 miles away from the start/finish. They will all be first-come, first-served, and will be $12 per night. No attendant will be on duty to take money, so use the honor vault station at the entry kiosk to pay for your spot. Information on the Bumcombe Campground is here...

 

Air/Ground Transportation

A car will be needed to get around. There will be no shuttle service arranged, as we expect the vast majority of attendees to be locals or have rented a car for the trip from the airport.

Dallas, Texas is served by two area airports: Dallas-Love Field (DAL) is the smaller one where Southwest Airlines flies out of, and then all other airlines fly through Dallas-Fort Worth International Airport (DFW).

 

Registration & Policies

Register Now

Entry Fees

REGISTER HERE... Registration will open Thursday, October 21, at 9 pm Central Time. There are only 100 spots.

As with all The Active Joe races, bib numbers are assigned in order of signup, so the lowest numbers for those most enthusiastic who sign up first!

As with our other trail races, you are also given the chance to request your top 3 "lucky" bib numbers. If not already claimed, I'll give you the first one of those listed that I can!

Mail-in registration is not available.

Entry Fees

We understand that LIFE HAPPENS! Note that, unlike a lot of races, this race offers a refund policy (described below). So there is no downside for committing to your goal now!

No registrations allowed on race day.

5 Mile, 3 Hour, and 6 Hour - Until sold out - $40 (for the 40th Annual!)

*All prices subject to change.

Refunds can be requested if you find your plans change.
Refunds are subject to a $15 Administration Fee until November 30th.
Refunds are subject to a $20 Administration Fee from December 1st until 2 days before the race (the end of March 18th).
No refunds will be processed after December 16th.

Want to transfer your race entry to a friend? Because there's a generous refund policy, no bib transfers are allowed.

 

Changing Distances Ahead of Time

If you want to switch distances before your race starts, email us if before December 16, or come find me at the race start/finish at packet pickup and runner check-in time pre-race, and we'll verify and document the change. 

Dropping Down Distances Mid-race

If you drop down midrace to a shorter distance than you initially signed up for, then you will not have an official finish in the shorter distance. Dropping midrace will result in a DNF (Did Not Finish). We all have bad days. It's okay. If you want to switch distances ahead of time, talk to us (or email us), we'll verify we have the swag and finisher gear to support it, and we'll approve it BEFORE your race starts.

Wait List

We will offer a wait list for those who didn't get in if the race sells out early. Depending on when you get pulled off the wait list if a spot opens up, your swag (like shirt and other stuff) options may be limited or you may not receive some of it. We do not overorder stuff.

Rules

  • See our Transgender Entrant Policy which applies to all races produced by The Active Joe and seeks to support, include, and protect the privacy of the transgender athletes who attend our races.

  • Dogs are allowed into the race on a case by case basis and only a limited number will be allowed. You must email to inquire about your animal.

  • No strollers are allowed on the race course for the safety of all.

  • Runners and walkers are both welcome, as long as you can finish by the time limit.

  • Entry fees are non-refundable, including in the case of inclement weather.

  • This is a private event, so unregistered participants are not allowed. "Banditting" (as this action is referred to) is frowned upon in the running community and unfair to the runners who paid for the opportunity to participate. Race entry fees go for a lot more than water on a course, medals at the finish line, and a shirt in your race packet. It also exposes an event to serious liability risk. It stresses race resources that were calibrated for the sold-out number of participants and therefore can put other participants', the paid participants, health or safety at risk. Those who bandit any portion of the race may be banned from future events by The Active Joe.

  • Note that it is never okay to allow someone else to use your bib without a proper bib transfer arranged with the Race Director. This can lead to serious liability and medical risks in the chance of emergency and jeopardize the future of the event for everyone.

  • Our primary goal is to provide a safe event for participants, volunteers, and the community alike. If something arises that threatens that safety, then a) the event will be altered as it is reasonably possible without stressing other resources, b) the events may be delayed during the morning, or c) the event may be canceled. The event can not be rescheduled for another date due to resource availability in the event of cancellation.

  • Event shirts not picked up at packet pickup or race day will not be mailed.

*All items above subject to potential significant change.

 
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