Same schedule for both December 31 and January 1 - All races are held in the morning.
6:20 am - 5K packet pickup opens.
6:50 am - 5K packet pickup closes.
7:00 am - 5K start (multiple start corrals with staggered wave start)
7:10 am - Last wave of the 5K starts
7:10 am - Half and Full Marathon packet pickup opens.
8:30 am - Half and Full Marathon packet pickup closes. (We close packet pickup early before the race start because many of our packet pickup volunteers are also running the race. We want them to have time to run to the potty and make their final preparations just like our other participants)
8:20 am - 5K course closes (so must be able to complete the 5K in 1hr10min)
8:40 am – Marathon and Half Marathon start (multiple start corrals with staggered wave start)
8:50 am (approximately) – 5K awards
11:30 am (approximately) – Half Marathon awards
12:25 pm – Those completing their second loop of the marathon (at 13.1 miles) at this time or later will be stopped. We recognize that, at that point, the participant would not be able to finish within the 7 hour time limit. Those unable to complete the full marathon will not be given an official half marathon finish or a half marathon finisher medal since medal quantity is carefully allocated and ordered way in advance.
12:30 pm (approximately) – Marathon awards
2:05 pm – Those completing their third loop of the marathon (at 19.65 miles) at this time or later will be stopped. We recognize that, at that point, the participant would not be able to finish within the 7 hour time limit. Those unable to complete the full marathon will not be given an official half marathon finish or a half marathon finisher medal since medal quantity is carefully allocated and ordered way in advance.
3:40 pm – Course closes. Participants must complete their registered distance (half or full marathon) within the 7 hour time limit.
Event Location, Parking, & Directions
All parking is at the race site. There are enough spots for all the runners in the 3 parking lots of Celebration Park. Get there early to allow enough time for parking, potty lines, and especially extra time if you still need to pick up your packet since packet pickup closes 15 minutes before each race start.
Over the years of New Years Double, we have grown the event a little each time and sold out weeks before race day. We anticipate to sell out again for this year's event. We are purposely setting the limit lower than past years.
5K - 300 participants each day.
Our emphasis in the 5K is on newer runners and walkers and on families trying to stay active.
We reserve right to close a 5K category and then, if another category is not as popular, to reopen and add more entries.
Half Marathon - 210 participants each day.
Marathon - 90 participants each day.
Participating can two days earn the participant a hefty Challenge Plate depending on which distances you choose. It's supposed to be a challenge, but it's something people can definitely train for, and we want to help you succeed! With a 7 hour time limit each day, you can train to even run one half marathon and walk the other one!
We reserve the right to change the limits overall and between categories at any time.
Marathon (26.2 miles), Half Marathon (13.1 miles), and 5K (3.1 miles) are offered on both New Year's Eve and New Year's Day. The 5K happens start to finish before the half and full marathon so people can further "double up" by running two races each morning to earn more medals!
On both New Year’s Eve and New Year’s Day, we offer the following distances:
Packet pickup will be available prior to the race as well as race day morning. There is very limited packet pickup on Monday, December 30, to allow our small business to get ready to bring you a great event again this year!
To facilitate a smooth operation event morning, we encourage all participants to pick up your packet before race day.
We will NOT mail any packet pickup items to those who don't show up to any packet pickup time. All event shirts are available to late entrants (who may have signed up too late to get a shirt) as soon as that race distance begins.
PACKET PICKUP IS SELF SERVE. BRING YOUR BIB NUMBER and then all packets are in order in the bins. Find your envelope. It's super easy and fast!
Monday, December 28
Tuesday, December 29
5:00 pm to 7:00 pm
Wednesday, December 30
3:00 pm to 5:00 pm
December 31 and January 1
6:20 am - 5K packet pickup opens
6:50 am - 5K packet pickup closes
7:00 am - 5K start
(multiple start corrals with staggered wave start)
7:10 am - Half and Full Marathon packet pickup opens
8:30 am - Half and Full Marathon packet pickup closes
8:40 am - Half and Full Marathon race start
(multiple start corrals with staggered wave start)
City of Allen Parks & Recreation, Municipal Courts Building - Community Room
301 Century Parkway
Allen, Texas 75013
When you walk into the building, it's the room immediately on your right.
Bring your bib number to help the line move quickly. Anticipate a wait as everyone stopping in for packet pickup may be picking up TWO packets for two race days!
701 Angel Parkway
Allen, Texas Map
Yes, we'll have moved everything over to the race site on this day, so we'll offer a very bare bones packet pickup, especially designed for those who just came into town and don't want the hassle of picking up race day morning.
Do NOT expect to pick up a packet before 3 pm or after 5 pm. Packet pickup will only be during those hours.
701 Angel Parkway
Allen, Texas Map
Note that packet pickup ends several minutes before that race starts so the volunteers (who are also running) can get ready to run too!
(We close packet pickup early before the race start because many of our packet pickup volunteers are also running the race. We want them to have time to run to the potty and make their final preparations just like our other participants.)
The listing of registrants with bib number assignments is published on the website during race week - bring your bib numbers to packet pickup
Check all the fields for your race entry. You will be given two bibs if you are participating both days, and one bib says "EVE" and one says "DAY". Those doing Double-Double will have 1 bib to wear for both races that day - the bib has two chip timing tags on the back.
If you have any changes needed to your race details, email us!
A few other important notes about packet pickup:
Be patient with our volunteers or any lines. With multiple days and distances and shirts and bibs, it's a complex process for our kind volunteers.
Make sure you collect ALL your bibs. One for each day.
Kids don't receive shirts if they signed up at the Kids' Double 5K price (hence the lower entry fee).
Those who registered late and chose "No Guaranteed Shirt" will not receive a shirt at packet pickup. But AFTER your race each day, head over to packet pickup and show the "No Guaranteed Shirt" label on your bib, and you can choose from any shirts that remain WHILE they remain.
Double Double folks get ONE shirt for EACH day.
Check your shirt sizes before you leave. Volunteers can get in a hurry and make a mistake. And check shirt styles - v-necks for women, crew necks for men.
The short sleeve shirt is for the EVE race. The long sleeve shirt is for the DAY race.
You may NOT change your shirt size at packet pickup. The shirts are all already allocated to registered individuals. After the race, you can try to swap your shirt from whatever remains.
Our packets are simple. Be sure to grab safety pins.
Packets will not be mailed. Once packet pickup on your race day is closed, your packet is forfeit.
Bring a signed note if you are picking up for someone else. And have their bib number!
You may start in a further back corral than shown on your bib. You can not move up a corral.
Bring money to buy leftover past race shirts. We price them inexpensively so you can wear The Active Joe shirts for all your runs!
Frequently Asked Questions
How do I volunteer to help with packet pickup? Thanks for asking ;-) Yes, we need volunteers at packet pickup pre-race as well as both race day mornings. On race day, since we close packet pickup several minutes before the race start, participants can help race day morning with packet pickup. Email us if you can help with what day and hours you are available. We depend on volunteers to make this event happen!
How do I pick up my packet? Look up your bib number once we post it online here closer to race day and bring that to give to the volunteer. Same thing race day mornings in the packet pickup area - look for the alphabetical listing before getting in line to pick up your packet if you forget to look up and bring your bib numbers.
What exactly am I picking up? Racing bib, safety pins, event shirt, timing chip. Our packets are simple.
We will not have maps or any other website information available printed out at packet pickup or in your race packet. It's environmental wasteful. It is your responsibility to print off the info you or spectating family/friends will need from our website.
What if I don't like the shirt size I requested during registration? The shirts are all already allocated to our registrations. You must take the shirt size you registered for. You may bring the unworn shirt to the race and swap after that day's race. We'll set up an area in the post-race tent for that purpose. At that point, we can swap out of the packets of those who did not pick up.
Can I switch distances? The deadline is December 15.
I'm picking up for a group. What do I do? If picking up for 6 or more people, please email us by the end of Saturday, 12/23, with all the full names, CC'ing those individuals on the email, with when you would like to come pickup, and we will try to pull those packets early for you! Otherwise, any impromptu pickups for more than 3 packets need to plan for extra time as we will alternate filling each of your packets with those of others in line. See the next question for what you need to bring from each individual!
How to pick up another person's packet? Bring a signed note or printed email from you to them giving permission from that person. Do NOT send US an email giving the other person permission
Participants will be on paved-concrete city trail 8 to 10 feet wide at all times during this race.
For the half marathon and marathon: The course is 6.55 miles out-and-back which is then run 2 times for the half marathon and half marathon relay, and 4 times for the marathon.
The 5K loops through Celebration Park and Celebration Pass Trail in a mostly out-and-back course.
The courses are USATF-certified (TX11165ETM for the full marathon, TX11164ETM for the half marathon, and the 5K course certification is pending), and the full marathon is a Boston Qualifier.
The course starts and finishes in one of the City of Allen Parks Department’s crown jewels, Celebration Park. Celebration Park is 99 acres and Allen’s newest Community Park. Phase I was completed in 2003 in time for the 50th Anniversary of Allen’s charter. Phase II was completed in 2010. The park’s amenities include lighted baseball and soccer fields, the enormous Kid Mania community-built playground and adjoining sprayground, lighted tennis courts, and a large sport court. This is the park where Allen hosts anywhere from 50,000 to 85,000 area residents each year for its AllenUSA celebration around the July 4th holiday.
The Kid Mania playground looks like about 5 or 6 large playgrounds all connected together. This is extremely close to the start/finish and a great place for the kids to play (supervised) while a parent is running the race.
Interestingly, the sprayground right next to the Kid Mania playground is one of the first projects the beneficiary of this race, the Allen Parks Foundation, tackled after it was formed. Proceeds from the New Year’s Double will allow the Allen Parks Foundation to explore and implement more major community projects in future years! Of course, for the time of year of this race, the sprayground is closed for the winter.
Here is a another mapping of the route, with elevation profile. Click the 3D button on the right side of the map to see an aerial flyover of the course!
All courses subject to potential significant change!
The course is flat, with a small ramp into and out of a tunnel that runs beneath Angel Parkway.
Minimum elevation of 640 feet, maximum elevation of 690 feet.
The 5K has a time limit of 1 hour and 10 minutes, since the 5K is completed before the half and full marathon start.
There is a 7 hour time limit for the half and full marathon. Participants must complete the distance for which they are registered within the time limit to receive an official finish time and a finisher medal.
Anyone in the marathon completing 2 course loops (13.1 miles) after 3 hours, 45 minutes will be stopped. We recognize that, at that point, the participant would not be able to finish within the 7 hour time limit.
Anyone in the marathon completing 3 course loops (19.65 miles) after 5 hours, 25 minutes will be stopped. We recognize that, at that point, the participant would not be able to finish within the 7 hour time limit.
Those unable to complete the full marathon will not be given an official half marathon finish or a half marathon finisher medal since medal quantity is carefully allocated and ordered way in advance.
Half Marathon and Full Marathon:
Runners will circle through Celebration Park for the first 2 miles before taking a short ramp into a tunnel running under Angel Parkway. Another short ramp on the other side of the lighted tunnel and you are on Celebration Pass Trail which opened in June 2011. This trail is straight as an arrow for over a mile.
Cross a bridge, with a pond and a fountain as part of your scenery, take a right where the trail forks, and you’ll find yourself at Stacy Ridge Park, a cute neighborhood park for residents of northeast Allen. At 14.7 acres in size, Stacy Ridge Park has a covered pavilion, picnic tables, playground, and basketball courts. The trail naturally loops around here for a gentle race turnaround!
Runners will then travel back the way they came. Upon re-entering Celebration Park, it’s another mile back to the start/finish area. Half Marathon participants head out for one more loop, and Marathon participants will do this loop 4 times total.
5K participants will enjoy a shortened out-and-back course through Celebration Park and Celebration Pass trail.
Marathon: 15 aid stations with water and sport drink, on average every 1.75 miles!
At roughly miles 2.0, 3.8, 5.5, 6.6, 8.6, 10.4, 12.1, 13.1, 15.2, 17.0, 18.7, 19.8, 21.8, 23.5, 25.2
Half Marathon: 7 aid stations with water and sport drink, on average every 1.75 miles!
At roughly miles 2.0, 3.8, 5.5, 6.6, 8.6, 10.4, 12.1
5K: 1 aid station (water only) on the 3.1 mile course.
Our water has been generously provided by Crazy Water. They create many levels of all-natural mineral water.
Our race will be using “Crazy Water #2” which tastes much like tap or bottled water but still has a low level of mineral content infused.
Bag Check / Drop Bags
Since there is onsite parking, there will be no bag check.
For Half and Full Marathoners ONLY: There will be a roped-off area for “drop bags” or “special needs bags”. Participants leave a bag in this unattended area so that they may access it right by the course at the end of a loop as needed. Participants leave these bags at their own risk, as the area will not be regularly supervised or the entry controlled or restricted. We highly suggest you not put anything valuable in this area. The event and its producers are not responsible for any contents that are lost or stolen. Drop bags must be the size of a standard small sportsack, basically the size of a filled plastic grocery sack. A brightly colored bag will be easier for you to find between loops.
Again, this is not a bag check area, and not for use by 5K participants.
All participants each day in the New Years Double have been organized into corrals based on the "Anticipated Finish Time" entered during registration and info provided on recent fastest finish time. Start corrals are in place to try to manage the best traffic flow of participants throughout race day morning.
Bib Number And Corral Assignments will be posted here race week...
Please review your data after reading the information below!
Corral and General Race Traffic Rules - Please Read Carefully
VERY IMPORTANT: You must start in the wave you are assigned if you wish to be included in awards. If you start in an earlier wave, you will be disqualified from inclusion in the race results. If you start in a later wave than your assigned wave, your chip time will still be correct, but your gun time will be based on your assigned wave.
DOUBLE-DOUBLE PARTICIPANTS: Those in the Double-Double may start in any corral for the 5K. They must start in their assigned corral or a further back corral for their half or full marathon.
You CAN NOT move up a corral without approval. We check corral letters when people line up at the start. Requests to move UP a corral will only be accepted until December 15. No corral changes will be made after that date. Read below for your distance to see if you think you are seeded appropriately. Email us to request a corral change, along with your anticipated finish time, and either a) a race name and finish time for your fastest finish recently of the same distance, or b) a detailed reason for requesting the change if you don't have a proven race finish to support moving. The race director makes the final decision into which corral a participant is seeded.
You CAN move down corrals without notifying the race, but remember moving down a corral will make you ineligible for age group awards. This is helpful if you think you will finish later than you originally put down for your anticipated finish time or if you wish to start with friends or family with later finish times.
On the course, stay to the right and pass on the left, while still leaving room for, watching for, and yielding to oncoming runners. The course is a city-paved trail 8-12 feet wide at all times so you must be courteous to other participants on this out-and-back course.
No more than 2 abreast at any time. Participants more than 2 abreast will be disqualified.
Please be considerate of those coming towards you and those trying to pass.
When passing, saying "On Your Left" can help warn other participants. Please consider using this tactic to keep traffic flowing well.
If you must wear headphones, keep the volume on any headphones turned down very low and only wear one earbud if possible. This will keep you more aware and courteous of the traffic flow around you.
The race director reserves the right to disqualify any participant who she deems is creating a traffic disturbance.
Marathon and Half Marathon Corral and Start Details
The first 0.85 miles of the course is one-way and wraps through the middle of Celebration Park over a narrow 8 foot trail before the trail widens. Right after the start line, the course narrows to that 8 feet. The grass on either side is very well-manicured and flat, so you have the option to run along the side too.
This is not a large race BUT this is not a wide road we are running on either. It's a paved trail. There will be about 800 participants spread through these 9 corrals each race day. Corral A for the marathon and half marathon will start at 8:40 am. Each subsequent corral will then start in one-minute intervals.
Corrals in order of increasing anticipated finish times are: A, B, C, D, E, F.
Please note that the assignments were a balance of placing an appropriate amount of people in each corral and comparing anticipated time to your actual listed fastest finish in the decision-making.
MARATHON - What corral should I be in?!
Corral A - sub 3:41.
Corrals B through D - 3:41 to 4:44
Corrals E and F - 4:45 to 7:00
HALF MARATHON - What corral should I be in?!
Corral A - sub 1:45.
Corrals B through D - 1:46 to 2:21
Corrals E and F - 2:22 and above
5K Corral and Start Details
There will be about 500 participants in the 5K each day, divided into 5 corrals. Corral A will start at 7:00 am, and then each subsequent corral will be started a minute after the previous corral.
Corrals in order of increasing anticipated finish times are: A, B, C, D, E.
Please note that the assignments were a balance of placing an appropriate amount of people in each corral and comparing anticipated time to your actual listed fastest finish in the decision-making.
5K - What corral should I be in?!
Corral A - sub 28 minutes.
Corrals B and C- 28 minutes to 36 minutes
Corrals D and E - 36 minutes and over
There are indoor restroom locations at the race site as well as portapotties for before the race.
See our Course Maps for restroom / portalet locations at the site and on the course.
Awards & Timing
All finishers receive a gorgeous colored finisher's medal. In addition, the following awards will be given each race day:
Marathon - 1st Open Male & Female, 1st Masters Male & Female, Top 3 Males & Females for Age groups 00-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60+. Top 3 in Clydesdale (males where each weighs more than 195 lbs) and Athena (women where each weighs more than 150 lbs).
Half Marathon - 1st Open Male & Female, 1st Masters Male & Female, Top 3 Males & Females for Age groups 00-12, 13-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64, 65-69, 70+. Top 3 in Clydesdale (males where each weighs more than 195 lbs) and Athena (women where each weighs more than 150 lbs).
5K - 1st Open Male & Female, 1st Masters Male & Female, Top 3 Males & Females for Age groups 00-12, 13-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64, 65-69, 70+. Top 3 in Clydesdale (males where each weighs more than 195 lbs) and Athena (women where each weighs more than 150 lbs).
Clydesdale and Athena divisions are their own award division like the age groups so they will not have their results shown with their age group and will not be eligible for age group awards.
Top overall finisher awards are based on gun time. Age group finisher awards are based on chip times. You must start in your assigned corral to be eligible for awards.
You must be present at the award ceremony, or check in with the Awards Manager, to get your award. Awards are breakable and will not be mailed.
The event will be chip timed. The "chip" is actually a tag attached to the back of the race bib. Unlike shoe chip tags, there are no special instructions for the bib tag. They do not have to be looped a specific way, nor is there possible runner mishandling that can compromise RFID timing.
Some tips that enhance reader sensitivity, all of which are very standard practices:
Bibs need to be worn to ensure race timing. If they do not wear a bib, they do not receive a time.
Bibs should be worn on the front of the body.
Bibs should be worn visible to anyone observing, so on the exterior of clothing. If youwear a jacket and place the bib underneath, it can help if you expose the underlying bib upon mat-crossing to enhance reader sensitivity. This is usually only a precaution.
Bibs should not be crumpled up and placed inside runner's clothing.
Perks - Medals, Challenge Plates, Shirts & Photos
Some of the perks participants receive include:
A technical fabric running shirt for EACH race day they are registered for
A finisher medal for each race you complete
The large Challenge Plate for those who complete certain combos of races on BOTH race days (the largest Challenge Plate is 6.5" tall and 6.5" wide)
A personalized colorful race bib to keep afterwards as a memento of your race experience.
A well-executed and fun race!
A chance to win an overall or age group award, which is a champagne glass each year!
For each day’s event, every finisher will receive a medal upon completion. Yes, even the 5K finishers will receive a medal! Very few races out there give a medal to those in the 5K, but we should celebrate these active moments! The 5K finisher medal is smaller than the half and full marathon medal.
Each day’s medal will refer to that day’s event – the New Year’s Eve event or New Year’s Day event. The ribbon also specifies the distance completed.
Each medal has a flush-mounted magnet on the back of it. Why? Because you’ll want to do two days’ worth of events to earn the New Years Double Challenge Plate to house your medals!
(These are past medals and just an example!!)
New Years Double Challenge Plate
The Challenge Plate design is typically released to the public on our Facebook page a month before the race. They are a different theme every year and are always high quality.
They are also HUGE! The Double-Double Challenge Plate is 6.5" tall by 6" wide. The Half-Full Challenge Plate is 6" tall by 6" wide. The Double 5K Plate is 5" wide.
For this year, there are 3 types of Challenge Plates:
Double 5Ks - a smaller Plate that houses the medals from each day's 5K
Double "At Least 13.1" Plate - big plate (like the picture) that houses the half or full marathon medal for each day. You have to do at least 13.1 each day to get this plate.
The Double Double - Double 5Ks (which are before the start of the half and full marathons each day) followed by the half or full marathon each day. Those individuals will take home 4 medals and a very special Challenge Plate that incorporates all 4 medals. This large plate is 6.5" wide and 6.5" tall!
ALL entrants (even the 5k) will receive a technical dry-wicking running shirt with men’s and women’s sizing for EACH DAY registered. So registered for New Year's Eve and New Year's Day means two technical running shirts! The New Year's Eve race is typically short sleeve, while the New Year's Day race is typically long-sleeved.
Just about all other 5Ks out there give out unisex cotton t-shirts, but we want to provide an extra special experience for everyone, so everyone gets a nice technical shirt and every finisher gets a medal!
Shirt size is guaranteed. We allow shirt size swaps New Year's Day after packet pickup closes from the packets that were not picked up.
Race bibs will have the race logo. If registered by October 20th, your name will also be personalized onto your bib!
This means spectators can cheer you on by name. It's a huge boost mentally out there on the race course!
We recognize that training for two days of back-to-back races is an unusual task, so we've recruited some help to give our participants some general guidance. Amazing RRCA-certified running coaches have designed training plans specifically for the New Years Double to help you 1) get to the start line injury-free, and 2) finish your race strong.
A BIG Thank You to the coaches who volunteered their time to create these plans.
Plans were designed for the most popular back-to-back race combos:
5K-5K - A Couch2Double5K program you won't find anywhere else!
Half-Half - Coming Soon!
Half-Full- Half Marathon on New Year's Eve, and Full Marathon on New Year's Day. You can adapt this plan to work for Full-Half as well.
Full-Full, Novice- Novice training plan for Double Marathons. While there is nothing novice about completing two back-to-back marathons, this is a lower mileage plan aimed to help experience runners to solely finish the task of 52.4 miles in 2 days.
Full-Full, Intermediate- Intermediate training plan for Double Marathons. A higher mileage plan than the novice plan, this is a great plan geared to those training for 50- or 100-mile races.
Words of Caution
You accept this training plan at your own risk. You understand that any fitness plan should not be undertaken without the guidance and supervision of your doctor. These plans are provided as a tool for general guidance.
Note: There are no hotels within walking distance of the race site. Make sure you have ground transportation arranged.
No discounted group blocks are currently set up with these hotels. There may be blocks set up closer to the race.
Courtyard Marriott Dallas/Allen at the John Q. Hammonds Center
210 E Stacy Road
There are restaurants within walking distance of the hotel.
Hampton Inn & Suites - Dallas Allen
830 West Stacy Road
There are restaurants within walking distance of the hotel.
La Quinta Inn & Suites Allen
1220 North Central Expressway
A car will be needed to get from the hotel to the race site (all hotel options are 2+ miles away). There will be no shuttle service arranged, as we expect the vast majority of attendees to be locals or have rented a car for the trip from the airport.
Allen, Texas is served by two area airports: Dallas-Love Field (DAL) is the smaller one where Southwest Airlines flies out of, and then all other airlines fly through Dallas-Fort Worth International Airport (DFW).
First 100: $45 (per race day)
Next 100: $47.50 (per race day)
Next 100: $50 (per race day) Beginning December 28 if not sold out: $50 (per race day)
Double-Double - see details on this registration option. Prices are as shown above and added together. You will get only one race shirt per day - a shirt for the Eve race, and one for the Day race. There is no additional charge for the massive Challenge Plate you also receive if you complete all four races. If you don't finish all four, there is no Challenge Plate given.
Register by October 20th to get your name personalized on your bib. See Perks here...
Each distance will have a wait list once a day/distance combo sells out. Preference is always given to currently preregistered participants switching into a day/distance over those on the wait list.
There is no entry fee associated with getting on the wait list. Any processing fee by the registration system is separate, and their charge is to maintain your information in a database and keep your credit card information confidential for the case where you could come off the list.
No one will come off the wait list until the deadline for refunds has passed (December 1). We will then go through the wait list in order by interest for those open day/distance combinations, if any, on December 2 and fill any remaining slots.
We will email you if you come off the wait list, and you will have 24 hours to approve or decline the entry and associated entry fee.
We do not publish or answer how long the wait list is. No one can predict how many refunds we will have requested for each distance and day combo, so knowing how long the list is has no practical use.
We are one of very few races that allow refunds (up until the deadline). Because of that, and the logistics of managing things for an operation run by only one person, transfers and deferrals are not an option.
Refunds will be processed for all those requested through December 1st. Email us to request a refund. Your refund will have an administration fee deducted - one fee per person, regardless of the number of races you are signed up for at this event.
Refunds will be subject to a $15 administration fee until October 1st
Refunds will be subject to a $25 administration fee until November 1st
Refunds will be subject to a $35 admin fee after that until December 1st.
This is a small race production company, and it takes time and effort to process refunds on top of an already long to-do list of race-related items.
Down/up-grades/Day changes by existing participants will be accepted until December 28th and only while bibs and medals/plates remain available for that day/distance combo.
Our top priority in the case-by-case decisions to allow distance changes as requested will be to make sure that, no matter your speed, you receive the medal for the distance you signed up to complete, should you complete it. Luckily, in ordering medals, we account in our order for the chance that some people may want to switch. But of course, we can't have 500 entrants all switch to the 5K - there just wouldn't be medals for everyone.
There is a $10 administrative fee for processing day/distance category changes. There is no refund of the difference in entry fees if you switch down to a shorter distance.
TO CLARIFY: A "CHANGE" IS ANY CHANGE TO YOUR REGISTRATION'S DISTANCES OR DAYS. Includes adding a day, or removing longer or shorter distances from a Double-Double entry.
Because we have an extensive refund policy where most races offer no refund opportunities, we will not allow bib transfers. After registering, should your plans change, up until the deadlines above, you can
Request a refund in which we will pull off the wait list for the next person if the race is sold out
Switch race distances as long as it can be accommodated
Note that it is never okay to allow someone to else to use your bib. This can lead to serious liability and medical risks in the chance of emergency and jeopardize the future of the event for everyone. Those who give their bib to another and those who are not registered and accept a bib from a registered participant may be subject to future ban from The Active Joe events.
Rules and Items Participants Agree To By Entering Into This Event - failure to follow these can result in disqualification or potential future ban from The Active Joe events:
See our Transgender Entrant Policy which applies to all races produced by The Active Joe and seeks to support, include, and protect the privacy of the transgender athletes who attend our races.
No Race Day Registration.
No dogs or strollers are allowed on the race course.
Runners and walkers are both welcome, as long as you can finish your chosen race distance by the time limit! With two days of events, we sadly can’t offer extended course hours. It's already a very long race week, race days, and post-race cleanup for our crew!
Registration policies may change at any time as needed for the success of the event.
The race course posted online is never considered final and can undergo significant change up until the start of each day's race.
Awards not picked up at the award ceremony will not be mailed as they are very fragile.
BANDITS (UNREGISTERED PARTICIPANTS) - This is a private event, so unregistered participants are not allowed. "Banditting" (as this action is referred to) is frowned upon in the running community and unfair to the runners who paid for the opportunity to participate. Race entry fees go for a lot more than water on a course, medals at the finish line, and a shirt in your race packet. It also exposes an event to serious liability risk. It stresses race resources that were calibrated for the sold-out number of participants and therefore can put other participants', the paid participants, health or safety at risk. Those who bandit any portion of the race may be banned from future events by The Active Joe.
UNREGISTERED PACERS - Unregistered pacers are expressly prohibited in this event. In our definition, an unregistered pacer means a runner who does not have a race entry who joins into the race for at least a mile of the course to help support another runner who is registered. Besides presenting an unfair competitive advantage to one runner, regardless of whether you are a competitive participant or not, it creates a huge traffic issue on the course if this rule is disregarded. Anyone found using an unregistered pacer will be disqualified from the race.
USING SOMEONE ELSE'S RACE BIB - Note that it is never okay to allow someone else to use your bib. This can lead to serious liability and medical risks in the chance of emergency and jeopardize the future of the event for everyone.
Our primary goal is to provide a safe event for participants, volunteers, and the community alike. If something arises that threatens that safety, then a) the event will be altered as it is reasonably possible without stressing other resources, b) the events may be delayed during the morning, or c) the event may be canceled. The event can not be rescheduled for another date due to resource availability in the event of cancellation.
Event shirts not picked up at packet pickup or race day will not be mailed.
*Everything on this website is subject to change up to and including race day.